RoomFlow
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✓ Built for India's PGs & budget hotels

The guest register
that fills itself in.

RoomFlow turns check-in, the statutory police register, and GST invoicing into one two-minute QR scan — instead of three books and a calculator.

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No card needed for the trial · Runs on the phone at your front desk

GUEST REGISTER — FOLIO 12 ✕ 3 copies INV-PGP-000042 CGST 2.5 · SGST 2.5 ₹1,260.00
FOLIO 01

Same guest, three registers

What checking a guest in usually costs your front desk

The paper way

  • Copy ID details into the police register by hand
  • Photocopy Aadhaar/ID at a shop down the road
  • Write the room, rate and GST into a separate bill book
  • Add CGST + SGST on a calculator, hope it's right
  • Call or walk over to tell the guest their room's ready

With RoomFlow

  • Guest scans a QR, verifies ID by OTP, signs on screen
  • Register entry, ID scan and signature saved automatically
  • GST invoice generated with correct CGST/SGST/IGST split
  • Sequential invoice numbers, ready for filing
  • WhatsApp message sent the moment the room's ready
FOLIO 02

Everything the front desk actually does

REGISTER

Statutory guest register, always current

One printable list per day for a police check, plus a live in-house view of who's actually in a room right now — not just who arrived today.

BILLING

GST-ready invoicing

CGST, SGST and IGST split automatically per room's tariff, sequential invoice numbers, and credit/debit notes for corrections after the fact.

CHECK-IN

Self check-in by QR

Guests verify their own ID by Aadhaar OTP and sign on screen before they reach the counter — front desk just confirms the room.

MESSAGING

WhatsApp, automatically

Room-ready pings and welcome messages go out the moment a booking is confirmed — no one has to remember to text the guest.

OPERATIONS

Rooms, staff and dining in one place

Room status, role-based staff logins, in-room dining orders that print straight to the kitchen, and a full audit log of who did what.

GROUP

Runs more than one property

One login for every PG or hotel you run, each with its own staff, rates and invoice series — built in from day one, not bolted on.

FOLIO 03

What a police check actually asks for

Every PG and lodge in India is expected to keep a guest register — name, ID, room, purpose of visit, coming from, going to. Most keep it on paper because nothing else was built for this specific ask.

RoomFlow keeps the same fields, filled in at check-in, ready to print the moment anyone asks.

  • Matches the columns an inspecting officer expects to see
  • ID type and number stored encrypted, decrypted only on this printout
  • Separate "who's in-house now" view for a same-day headcount
Daily Guest RegisterPG. Plaza — 08 Sep 2026
NameRoomID TypeCheck-inPurpose
T. Sharma107Aadhaar15:07Business
P. Verma107Aadhaar15:07Business
R. Kulkarni103Voter ID10:14Personal
Sample entries — auto-generated from real check-in data
FOLIO 04

How much of your day this gets back

Move the sliders to match your property
Check-ins / month60
Old process12 min × 60
With RoomFlow (≈2 min)2 min × 60
Hours back per month10.0 hrs
Estimated value / month ₹1,500

An estimate from the numbers on the left, not a guarantee — front-desk minutes vary by property. Doesn't include GST-error corrections or repeat data entry across the register, bill book and ledger, which this replaces too.

FOLIO 05

Running today, not a mockup

✓

PG. Plaza, Chandausi runs its front desk, guest register and GST invoicing on RoomFlow today. We're taking on a small number of PGs and budget hotels next — real onboarding, not a waitlist.

Bring your register online this week.

Free trial, no card required. We'll help you move your first day of check-ins across ourselves.

Start free trial Visit roomflowsolutions.com